Templates/Operational Log
Operational Log Template
Operational Log: Switching, permits to work, faults and shift handover — for power plants, substations and boiler houses. Use it in Excel, or fill it live below — the demo is the real Log Sheet interface preloaded with this template.
This page is a demo. Below is the “Operational Log” log in the real Log Sheet interface — the entries are sample data and reset on reload. Download the template as an Excel file, or create the log in Log Sheet and adjust the fields to your own process.
What's inside the template
| Field | Type | Why it matters |
|---|---|---|
| Date and time | Date | Operational records are kept in strict time order, to the minute |
| Installation | List | Substation, switchgear or boiler — where the event happened |
| Entry type | List | Switching, permit, fault, handover — filter a shift in one click |
| Entry | Text | What was done or observed, in operational language |
| Permit / order No. | Text | Links admission of a crew to its permit to work |
| Recorded by | User | Who of the duty staff made the entry |
How to fill it in
- On accepting the shift, record the date and time, the state of the equipment and the operating scheme, and the open permits to work; sign that you have accepted the shift.
- Record every event in time order, to the minute: switching operations, equipment start-up and shutdown, alarms and protection trips.
- When a crew is admitted to work, record the permit to work or order number, the crew leader and the safety measures taken; record the end of work the same way.
- Record orders received from the dispatcher or management and how they were carried out.
- Do not erase or overwrite entries — a mistake is corrected with a new entry that references the wrong one.
- On handing over the shift, record the state of the equipment, open permits and unfinished work; the person accepting the shift signs below.
Questions and answers
Can an operational log be kept electronically?
Yes, if your organisation sets out the electronic form in its local procedures and the system identifies the author and time of every entry and protects entries from silent changes. Log Sheet keeps the author and timestamp of each row, records corrections as new entries and can print or export the log for an inspection.
What is recorded in an operational log?
Shift acceptance and handover, switching operations, changes in the operating scheme, admission of crews under permits to work and the end of work, faults, protection trips and alarms, and orders from the dispatcher.
Who keeps the operational log?
The duty personnel on shift — the duty electrician, substation operator or boiler house operator. Engineers and managers review it and add their instructions.