Templates/Equipment Shift Report
Equipment Shift Report Template
Equipment Shift Report: Engine hours, work done, downtime and fuel per machine per shift — for heavy equipment. Use it in Excel, or fill it live below — the demo is the real Log Sheet interface preloaded with this template.
This page is a demo. Below is the “Equipment Shift Report” log in the real Log Sheet interface — the entries are sample data and reset on reload. Download the template as an Excel file, or create the log in Log Sheet and adjust the fields to your own process.
What's inside the template
| Field | Type | Why it matters |
|---|---|---|
| Machine | List | Hours, downtime and fuel per unit of equipment |
| Engine hours start / end | Number | Hours worked are calculated, not estimated |
| Work done | Text | What the machine did and for which site — the basis for billing |
| Downtime and reason | List | Separates breakdowns from waiting for work |
| Fuel | Number | Litres per engine hour — the cost and theft check |
| Operator | User | Who worked the shift and signs the report |
How to fill it in
- At the start of the shift, the operator records the date, shift, machine, site and the engine hour meter reading.
- During the shift, note the work done: type of work, volume and location.
- Record every stoppage with its duration and reason: breakdown, waiting for work, waiting for fuel, weather or maintenance.
- Record the fuel added during the shift.
- At the end of the shift, record the closing engine hours — hours worked are calculated automatically.
- The site foreman or client representative confirms the hours worked; the report then goes to the equipment manager for billing and payroll.
Questions and answers
Can an equipment shift report be kept electronically?
Yes. A shift report is a primary record of work done, and electronic records are generally accepted when the author and time of each entry are traceable. In Log Sheet operators fill in the report from a phone, the foreman confirms it, and the data goes straight into reports on hours, downtime and fuel.
What is the difference between a shift report and a trip log?
A trip log tracks vehicles on the road — routes, mileage and fuel. A shift report tracks machines working on a site — engine hours, work done and downtime.
How are hours worked calculated?
As the difference between the closing and opening engine hour readings. Downtime is recorded separately, so you can see how much of the shift the machine actually worked.